John Gibbs posted on December 08, 2010 15:11
Integration of website maintenance and bulletin production may result in an enhanced club image and encourage collaboration amongst members resulting in better quality productions and less work for an individual. The following approach is then an inclusive approach leaving room for additional offerings.
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Line #
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A. Summary HTML with PDF or Document as an Attachment
B. Long format HTML without attachment
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A Yes/No
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B Yes/No
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1
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Assists a reduced spam score on words avoiding automatic discard of email
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Yes
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No
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2
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Comprehensive stats recorded from online viewing of pages.
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Yes
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No
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3
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Considered business approach to gain & monitor interest of readers.
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Yes
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No
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4
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Caters for the preferences of most all potential viewers (i.e.: long/short)
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Yes
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No
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5.
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Allows a busy person to quickly sight and access important information
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Yes
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No
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6.
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Appeal to potential members in terms of reading, joining and/or contributing
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Yes
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No
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7
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Allows for a tailored printout version with reduced pages
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Yes
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No
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8
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Provides provision for an easily saveable hardcopy (viewable offline)
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Yes
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No
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9
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Requires individual article publishing on web maintaining site
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Yes
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No
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10
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Facilitates a collaborative approach via web article maintenance or addition
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Yes
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No
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11
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Facilitates formatting of links for HTML ensuring access to online content
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Yes
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No
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12
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Facilitates uploading of forms for direct access from email and/or web
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Yes
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No
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13
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Articles automatically published and promoted to twitter and Face Book
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Yes
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No
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14
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Keywords defined for search engines and web search facility
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Yes
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No
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15
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Individual articles categorised under News Tab on Website
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Yes
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No
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All outcomes outlined above are then part and parcel of producing a summary version with attached long formatted document. (There will be no statistics gathered by accessing the attachment.)
Producing a long format version for viewing in an email page will not provide for outcomes 1 to 8 nor encourage, require or facilitate any of the outcomes from 9 to 15. Pictures are lost on transfer.
Online Viewing
Online viewing then always allows for promotion and/or access to additional content.
Online viewing is then designed to be done from your web browser as opposed to an email page.
Viewing from the web browser allows used of the back arrow to return as per normal web browsing.
Jobs that may be defined for a collaborative approach
1. Maintenance of a separate Event Calendar document collaborated with programmer.
2. Maintenance of Event Coming Summary – Web or doc article maintained
3. Maintenance of Events coming Detail – Web or Doc article maintained
4. Maintenance of Web Calendar – Web
5. Maintenance of Birthdays and Anniversaries- doc
6. Maintenance of Rosters and BBQ dates – Web or Doc article
7. Article contributions – Web or doc
8. Contribution of jokes – doc
9. Collation of long format newsletter version suitable for print and pigeon mail
10. Collation of summary format and broadcasting with document attachment of long version.
11. Printing and mailing copies as required
Other Jobs may then include maintenance of our photo gallery, and or of fixed page content on ourwebsite. Collaboration is then as easy as forwarding content via email or posting direct on the web.
It should be noted that most comparative clubs rely on circulation of a document by email.
A progressive and collaborative stance is then most likely to produce benefits for members and the club, with the document attached to the email and the production of a summary version adopted.